JOBCARD SOFTWARE

 

Jobcard Software

JOBCARD SOFTWARE

Jobcard is a record card relating to a job that gives the details of the time taken to a work and the materials used for the work. This is used to allocate direct labour and material cost.A job card is a set of instructions given for completing a job. Job card is used to keep a close watch on the time spent by a worker on each job

The advantages of job card are as follows:

  • It reduces normal idle time.
  • It gives clear, logical and suitable information to the costing department.
  • It provides a very useful link between the production control and costing.
  • Job card gives information about number and particulars of job accurately.
  • The entries in the job card both at the time of commencement and completion of the job is done by an assistant in the office.

SMartIT

Smart IT job card is ideal for garages, repair jobs, maintenance and computer workshops.It measures hours booked and hours worked.

Job Card Software Features

  • Easy job card filtering and searching facility
  • Cost labour, non-stock items, sundries, BOM and stock items to the job card
  • Create purchase orders from a job card
  • Print picking slips and job card labels
  • Link equipment (vehicles, printers, computers etc.) to a job card and a customer
  • Keep track of the time taken to complete a job card
  • Attach images and documents to a job card
  • Consolidate jobs to one invoice
  • Send emails and SMS to your clients
  • Track labor sales
  • Service and Repair History
  • Comprehensive reports or create your own customized reports
  • Design your own job cards, job card label report, job card invoice report
  • View all parts booked out for all job cards at a glance
  • Customer Service feedback –

OTHER FEATURES OF SMART IT

General Ledger

  • Create and manage as many bank accounts as you require
  • Manage your cashbook
  • Adjustment journal
  • All transactions have an audit trail
  • View original documents straight from your General Ledger
  • Make auditable corrections on General Ledger entries
  • Bank reconciliations have never been this easy
  • Print, export or email statements (Trail Balance, Income Statement, Cash Flow statement, Balance sheet, statements over time and view a grid summary of statements)
  • Bulk account print (export, print or email)
  • Budgeting facility
  • Tax Setups for different countries
  • Create General Ledger main and sub accounts with ease
  • Standard General Ledger accounts already in the system
  • Setup default General Ledger accounts
  • Corrections to transactions can be made
  • Export all information required for EFT’s
  • View archived EFT’s
  • Print an accurate and reliable VAT report, with a summary, analysis and issues

Tax Invoice & Point of Sale

  • Over the counter sales
  • Touch screen option
  • Advance filtering and searching functions for invoices and credit notes
  • Do a credit note straight from an invoice
  • Easy tax invoice corrections / changes
  • Create an tax invoice based on previous tax invoices
  • Export invoices in various formats
  • Various reports to choose from, or create your own report
  • Cash up function
  • Create and manage gift cards
  • Set up recurring tax invoices
  • Lost Sale register
  • Sales Overview
  • See analysis and charts of all tax invoices

Customer & CRM

  • Do bulk changes to customers when required
  • Select statement types (open item or balance brought forward)
  • Create and manage loyalty cards
  • Print and email statements
  • Keep track of conversations held with clients and manage follow ups
  • Sales lead tracking, pipeline management & Customer categorisation
  • Bulk email and SMS
  • Automatic payment allocations
  • View the customers equipment
  • Do customer journals
  • View age analysis and export it to excel
  • Setup interest on payments overdue
  • Import customer details from excel
  • Attached images and documents to a customer record
  • Set discounts for each customer
  • Select special price level for each customer
  • Comprehensive reports or design your own report
  • Customer analysis reports
  • Manage debit orders (EFT’s)
  • View all customer transactions

Inventory Control

  • Stock categorisation for pricing and reordering purposes
  • Add images to stock items
  • Create Bill of Material (BOM) for manufacturing
  • Serial number tracking
  • Create and print stock labels and bar codes
  • Multiple barcodes for one stock item
  • Bulk stock updates and imports
  • Stock take capabilities (Regular stock take or instant stock take)
  • Stock reorder alerts
  • Selling price options based on supplier list or average cost
  • Mark-up on cost can be set by stock group or per individual item
  • Lot tracking
  • Warehouse management
  • Choose from a selection of cost of sales / Valuation methods
  • Efficient stock purchasing through electronic supplier comparison and sales statistics
  • Set up volume discount groups
  • Set up buying and selling units
  • Link stock items to web shop – all changes made on the stock module will reflect on the web shop
  • Choose from a selection of reports or create your own report by using our grid report
  • View stock turnover at a click of a button
  • Easy to use Goods Received Note function (GRN)
  • Return stock to supplier capabilities
  • Consignment stock


ODYSSEY JOB CARDS

Odyssey provides a technical management system in today’s competitive market. It helps in providing service and meeting SLA deadlines which is very important for any business.

Automated

Automated options let you look at a practical scenario. When a customer phones in for help, you will take down the client’s details and current problem, as soon as she/he captures the whole problem on the system, Odyssey will send the customer a reference number via email or sms message to the assigned technical person and/or the client for tracking purposes will get the notification on a smartphone.

Customer signature

Odyssey incorporated the customer signature onto the mobile applications, when the technical staff resolves the problem the customer can immediately sign on the mobile device touchscreen, this will notify head office that the Job Card was completed and will automatically generate an invoice.

Tracking number

If a Job Card gets created for the client, odyssey will automatically send a tracking number via email or sms tot the client, the client can then go search for the tracking number and see the progress of his jobcard.

Support Documents

Support documents enable the company to preload documents, manuals, PDF, Pictures etc. for a client. This allows the technical staff to have access to all the files on the server at any time.

JOB TRACKING SYSTEM

Job Card Tracking software system allows you to organise your jobs instantly and reduce stress while at the same time your employees and customers become happier.

FEATURES

Add photos to your Job Cards

With a single button click you capture a photo which will attach it the to selected Job Card. This is very handy for preparing a Quote or to show the pre and post work of a job.

 Job quoting

Job Cards can be marked as a quote, in which case the system will take all the costing items recorded on the Job Card to be printed as a Quote. You can also manually enter a quoted amount in case the quoting is done using a separate system.

When the quote has been approved, simply change the Quote Job card into a normal job (remove the Quote tick) and process the Job Card as per normal.

If a Job Card is marked as a quote, the Job Card print function will print a quote rather than a job sheet

Multi user system

Our system supports unlimited user access (MULTI USER subscription). This allows you to add and manage employees in order to assign them to jobs and keep track of their work time using time-sheets.

Sub jobs and tasks

Sub jobs (or tasks as some might call them) are especially useful for the larger jobs and can be used in different ways. One way is to split a job in different progress jobs and invoice accordingly. Or you could use it to sub-divide a job into different tasks and assign these to individual employees.

Repeat Jobs

Here’s a valuable addition to our Job Card Tracking system (V2.7.7) made available to paying customers only.

Repeat jobs; that’s easy money and it is now even easier to remember and create those jobs.

Simply add the repeat period on the Job and you will be sure to get a reminder once it is due to be repeated.

Job details

The system allows you to set the planned Job date and time for a job.

A job can also be set up as a repeating job which is useful for regular maintenance jobs for clients. That way you won’t forget these jobs and avoids a lot of data entry.

Next to that, of course, the job location, contact name and phone. With the convenience of a link to Google maps, expected travel time can also be calculated.

When printing the Job sheet, this information will also be printed on the Job Card.

The Job tracking system also supports adding sub jobs/tasks in order to manage larger jobs that are divided in different tasks.

 

Mobile access

Most beneficial for field workers is the mobile (web) app that allows them to easily record their work time as well as add used materials while on the job. This will give the ability to have a most accurate job card costing figure as less guessing is required.

In addition to that, the mobile app also allows for taking photos with your mobile and add that to the job as well as a physical signature to sign off the job on location.

When done with the job they can easily complete the job, indicating to the office staff that the job can be finalised.

 Inventory management

Separate from the Job Card, an inventory can be recorded that can then again be used for job costing calculations. When using the newest mobile (web) app, the field engineers can also record the used materials while on the job

Job costing

Keeping track of what time and materials as spent on each Job is an important matter for any business, you actually want to know whether a certain Job was profitable or not. Our Job costing section allows you to do just that.

Time-sheets

The system uses time-sheets to keep track of what time has been spent on jobs

 

REACH SOFTWARE

Reach is a software specifically made for managing Repair shops and Workshops. It creates jobcards, bills and manages stocks. Jobcards is one of the main feature of Reach software. Jobcards can be raised for every job you undertake, attach pictures of the vehicle.Plan and control consumables and create a checklist for every job.

OTHER FEATURES

Invoicing

Whatsapp/ SMS/ E-mail Invoices to customers.Great way to save paper and excite customers.

Customer Approval

Seek Job Quote Approvals from customers on SMS/email.Without disturbing them with annoying calls.

Mechanic Management

Assign Mechanics to every job and Create a checklist.This acts as a Quality Assurance check for every job you do

Vehicle Status Alert

Send automated SMS/ email on Status of the vehicle.Helps the customer be informed proactively

Consumable Management

Pre-fix the required consumables for every job and Print Store Request.Save wastage of inventor

Purchase Management

Whatsapp/ SMS/ E-mail Invoices to customers. Great way to save paper and excite customers

Document Management

Attach pictures, Insurance and other documents to every invoice on the cloud. Never miss a document again.

Mobile App

Be updated of the work being done on your mobile app. Helps you control your business from anywhere.

Commission Calculation

Calculate commissions for mechanics automatically with pre-defined details. Save time at the month-end Accounting

Create payment vouchers for driver payments and expenses. See Profitability of Business

As you scale your business, you will realize that your business needs more than just a plain billing or accounting software will not help your business  to grow. A plain Accounting software will do no good to your business where as an ERP would be an expensive and a complex software for your users to learn. Reach Online Accounting Software is what your business needs to automate, to scale and to beat your competition.

FEATURES

Business Automation

Leads from all sources,Leads extractions via mail server,Converting leads to appointments,Quotes,Converting quotes to Invoices,Email-SMS update,Delivery status update,Work pending strategy

E-Mail Management

Sync all your emails into one place and manage the leads, bills, compliants and sales orders from a single software block

Accounting

Income & Expense Grouping,Accounting Ledgers,Tax Heading Creations & Operations,Bank & Cash Creation & Operations,AssetLiability Creation & Operations,Income & Expense Recording,Journal Entries & Contra Transactions,etc

Invoicing

Create Invoices with your own branding or choose from over 20 templates (includes contractor Invoices). Generate Invoices or convert quotes to Invoices. Automatically convert invoices raised in foreign currency to INR. Raise recurring Invoices. Email, print or extract Invoices to pdf. Get reminded every time an Invoice is due. Send reminder sms or emails.

Operations and Process

Product & Service Grouping,Customised Invoice with Logo,Small, Medium or Large scale operations,Retail or Whole sale enabled,Product service and maintenance,Godown & Showroom wise operations etc..

Bank Synchornisation & Process

Bank Sync,Online Reconciliation,View & Matching to Accounting Heads,Multiple Matching.

Addons

E-stores, Google docs, Google calander, Project management tools,  SMS gateways, Payment Gateways and many others.

Tally Import

Software free download,Import Data,Period selection & immediate process

Purchases

Purchase Orders/Estimates,Purchase Bills,Purchase Return,Vendor Outstanding Management.

Sales

Quotes,Multi Product Operation,Sales Invoice,Sales Return,Recurring Invoices on one attempt,Customer Balance

Access

Multi-User operation with restriction menus,Auto Back up,Accounting Period Auto change,Any Location operation,Easy to handle,No hard accounting process and buttons,Auto conversion to accounting formats

Multi Company

Create multiple Companies and give an option to manage each of them individually from the comfort of your smart phone

Auditor View

Full Financial Report availability,Read process by Auditor,Tax Reports,VAT Report with e-filing options,PF & ESI Reports,Tax Consulting Modules

Mobile Application

Access across tabs, iPads, iPhones and android phones, pick photos of expense vouchers and attach to expenses, raise invoices, check cash and bank balances, daily profitability and other key reports on phone.

Repair Management

Create Jobsheets and sms quotes to customers for approval. Manage both in-house and on-field repair staff. Pre-set the consumables needed for every repair and bring them automatically when you prepare the job sheets. Track the items which came in for repair.

Multi Branch

Create multiple Branch and give an option to manage each of them individually business by the Owner

CONCLUSION

Reach used car dealer software is user friendly, it is flexible and customizes with your business. It is one of the best used car dealer software available in the market. Reach makes sure that it takes care of everything you need as it has all the features that will never come short of handling your business and every department that a used car dealer business has.

 Please visit our free demo at Workshop Software

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