MECHANICS SOFTWARE

MECHANIC SOFTWARE

MECHANIC SOFTWARE

If you are a mechanic and run an automotive repair shop, it becomes necessary to have the correct software to not only keep a control on the costs but also on the hours worked. Choosing the right software can make estimating, billing and collections easy keep your attention focus on your business and not your software.

NEED FOR MECHANIC SOFTWARE

1.Obtaining the Right Software

Accounting software for use in running an automotive repair shop will help you establish the profitable jobs performed in your shop, account for parts used in automotive repairs and keep track of all hours for billing on a completed job. The correct software will allow you to set one rate for the billable hours and include the rate you pay the shop’s mechanics to track your automotive shop’s profitability. The idea behind good accounting software for mechanics is that it reduces the time spent managing the software with more time to manage the business. PTM Vision, Auto Biz and AcctPro provide these software features.

2. Integration Features

Choose software that easily integrates with other websites or services. When your software can integrate with a vehicle identification number look up, for example, you can check the latest recall or service bulletins for specific vehicles. Another integrated feature to consider is payment processing that automatically enters totals for charge customers into an electronic pin pad device. Ordering parts from inside the software is easy when your software integrates with a supply vendor. This feature saves mechanics time because they don’t have to place a phone call and wait while someone checks whether the part is in stock. AutoBiz software incorporates these features into its accounting software package.

3.Labor Guides

A required feature is the ability for the software to connect to established labor guides to project labor estimates based upon national standards. While a tune-up on one vehicle may take 45 minutes to complete, on another it make take an hour and a half. The time difference can make a substantial difference in the profitability of your shop.

4.Reporting Features

Printing estimates, accessing work orders and printing daily sales are all critical in running an automotive business. With the right automotive repair accounting software, you can check areas of productivity, find your most profitable areas, identify your least profitable areas and produce reports that display hourly, daily, weekly or monthly sales.

5.Payroll Generation and Reporting

The software already tracks the hours spent on specific automotive repairs in the shop. An added feature would turn those worked hours into payroll hours and generate the payroll information for your shop. Having a feature that allows automotive mechanic or technician management reduces the time spent when it comes to calculating payroll

TOP 5 MECHANIC SOFTWARE

QuickBooks Desktop Pro

QuickBooks helps you organize your business finances all in one place so you can complete your frequent tasks in fewer steps. Easily get set up, learn and use. No accounting knowledge is necessary and you can quickly import your data from a spreadsheet. Easily create invoices and manage expenses. And, QuickBooks ensures you’ll have reliable records for tax time.

FEATURES

Journal Entries

Increases user efficiency by auto-populating based on previously entered information. Schedule future entries.

Tags / Dimensions

Ability to tag all transaction in the general ledger with customizable dimensions, classes, categories, etc. These dimensions should be available on any transaction in any module in the system and available to be reported upon.

Audit Trail

Automated, chronological tracking of activities that have affected a specific operation, procedure, event or record

Web Portal

Allows employees to access current and past pay stubs, W-2 forms, and additional salary information

Benefits Manager

Allows employees to answer or update questions pertaining to benefits and receive information about benefit providers

Mobile

Allows employees to view their payslips and other relevant information via a smartphone app or mobile optimized website.

Invoice Customization

The layout of the invoice template is fully customizable and you can add or remove fields

AR Automation

Automation helps the user be more efficient by populating default customer data, setting up systematic payments from clients and automatically matching customer receipts to outstanding transactions.

Purchase Orders

Software supports purchase orders and provides purchasing personnel, management and accounts payable with visibility needed to streamline the procure to pay process

Inventory Tracking / Ordering

Real time inventory tracking. Maintains accurate “On Hand” infomation by matching reserved inventory requested on purchase and sales orders.

NetSuite ERP

NetSuite ERP is a cloud ERP solution and provides proven financial management and ERP that easily integrates with your broader sales and service processes. This software accelerates your financial close, provides strong expense management, offers streamlined and auditable revenue management and ensures complete real-time visibility into the financial performance of the business.

FEATURES

Journal Entries

Increases user efficiency by auto-populating based on previously entered information. Schedule future entries. Allow Journal Entries to be uploaded from an external source.

Invoice Customization

The layout of the invoice template is fully customizable and you can add or remove fields.

Collections Automation

The system automates the dunning process to help drive collections

Purchase Orders

Software supports purchase orders and provides purchasing personnel, management and accounts payable with visibility needed to streamline the procure to pay process

Inventory Reporting

Customizable reporting allows insight into usage of inventory and services

Multi-Entity / Consolidation

Multi-ledger and multi-tenant architecture. Automated consolidations, inter-entity transactions and eliminations

Custom Reporting

Reports created by the user to cater to specific requirements. If you can build it in Excel, you can build it in the custom report writer

Custom Reporting

Reports created by the user to cater to specific requirements. If you can build it in Excel, you can build it in the custom report writer

User, Role, and Access Management

Grant access to select data, features, objects, etc. based on the users, user role, groups, etc.

Performance and Reliability

Software is consistently available (uptime) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took.

FreshBooks

Freshbooks is a small-business accounting product for managing a number of accounting processes, as well as time tracking, expense management, and subscription management.

FEATURES
Manage receipts and track expenses

The platform’s expense tracking feature allows users to photograph receipts using their iPhones or iPads. These receipts are then automatically entered into the FreshBooks system, and attached to expense sheets for reimbursement and tax purposes. Business travelers can even rebill expenses to their clients from within the mobile app.

Keep track of billable hours

FreshBooks makes it easy to convert your timer records into billable hours, which can be seamlessly included on your next client invoice.

Create and send invoices from iPhones and iPads

Create and send invoices from your iPhone or iPad, and check to see if your invoices are viewed. Invoicing errors can be amended immediately from within the FreshBooks mobile app, and clients can pay online using a payment gateway.

REPLICON MECHANIC SOFTWARE

Replicon is a cloud-based time tracking and expense system.

FEATURES

Ease of Creating Expense Reports

Creation of expense reports takes little time and is intuitive for new users

Smart Categorization

Automatically assigns categories/accounts based on past entries and credit card statements

Digital Receipt Management

Provides various methods to easily capture receipts digitally and can automatically parse receipts to create expenses report entries. Methods may include mobile photos, desktop drag and drop, etc.

Workforce Analytics

Tools designed to help analyze employee data and develop baselines for evaluating and optimizing workforce management.

Skills Management

Organize, sort, and view employees based on skills and qualifications in order to make smarter workforce decisions.

Self-Service Capabilities

Web portals through which employees can view their schedules, submit PTO requests, configure work availability and preferences, and self-schedule from available work times.

Advanced Integrations                                                                                                                               

Allows advanced integrations to travel systems like Uber, airline ticketing systems, hotels, etc

Customization

Allows administrators to customize to accomodate their unique processes. Includes ability to create custom objects, fields, rules, calculations, and views.

Reporting

Enables reporting of all data contained within the system. Typically contains standard reports as well as the ability to create ad-hoc reports.

REACH MECHANIC SOFTWARE

Reach can be used by Automobile Workshops and Mechanic Shops to manage their Job cards, Inventory, Invoicing and Accounting.

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FEATURES

Business Automation

Leads from all sources,Leads extractions via mail server,Converting leads to appointments,Quotes,Converting quotes to Invoices,Email-SMS update,Delivery status update,Work pending strategy

E-Mail Management

Sync all your emails into one place and manage the leads, bills, compalints and sales orders from a single software block.

Accounting

Income & Expense Grouping,Accounting Ledgers,Tax Heading Creations & Operations,Bank & Cash Creation & Operations,AssetLiability Creation & Operations,Income & Expense Recording,Journal Entries & Contra Transactions,etc

Invoicing

Create Invoices with your own branding or choose from over 20 templates (includes contractor Invoices). Generate Invoices or convert quotes to Invoices. Automatically convert invoices raised in foreign currency to INR. Raise recurring Invoices. Email, print or extract Invoices to pdf. Get reminded every time an Invoice is due. Send reminder sms or emails.

Operations and Process

Product & Service Grouping,Customised Invoice with Logo,Small, Medium or Large scale operations,Retail or Whole sale enabled,Product service and maintenance,Godown & Showroom wise operations etc..

Mobile Application

Access across tabs, iPads, iPhones and android phones, pick photos of expense vouchers and attach to expenses, raise invoices, check cash and bank balances, daily profitability and other key reports on phone.

Repair Management

Create Jobsheets and sms quotes to customers for approval. Manage both in-house and on-field repair staff. Pre-set the consumables needed for every repair and bring them automatically when you prepare the job sheets. Track the items which came in for repair

Multi Branch

Create multiple Branch and give an option to manage each of them individually business by the Owner.

 CONCLUSION

Unlike a traditional Accounting software, Reach is accessible online like your gmail or facebook account. so, all your employees can work using the software at the same time. Reach has a mobile application which enables you to access and control your business from anywhere.

 

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