BEST AUTOMOTIVE DMS
Document management refers to the use of a computer system and software to store manage and track electronic data of paper based information captured through the use of a scanner. The main advantage of a document management software is to reduce the usage of paper and also maintain the storage space in saving these documents.
The main features that a document management software should have is:
- Document storage
- Security and access
- Bulk Upload
- PDf Editor
- File synchronization
- Mobile Apps
- Cloud based
- Document sharing
- Time and cost efficiency
All the documents pertaining to a particular customer can be stored in one place. For eg: In the case of a workshop the details relating to the services done on a customers vehicle can be stored at a place so that it can be used as a reference for further services. The details of the customer are readily available as and when required. Similarly reminders on the insurance due date and service reminders can be set and reminders can be sent to the customer.
2.Security and access
Security and access control ensures that only authorized people can open view or edit the documents. Restriction is imposed on unauthorized access.
Index files systematically for a quick, easy retrieval later on given its file key.
In most cases, documents come in bulk. Uploading them one by one is time-consuming. With the software, you can upload everything in one go more efficiently.For eg: The vehicle documents, vehicle pictures, insurance documents etc need to be uploaded for a single customer, can be done easily using software
Applying adjustments and modifications to a PDF file is made simpler. Add text, textbox, date, and check bar for customizations. You can also make notes and eliminate typo errors with an online spell checker.
Sync online files with the copies of documents stored in your system. This is essential in updating your team with the latest documents.
Access your files even when you are using a tablet or mobile device. This also simplifies image capture of documents and quick uploads.
Logging in the system is possible using any device as long as you’re connected to the internet. Tapping into the system can also be done anywhere and anytime while files are automatically saved in the cloud which mitigates the need for regular backups
Regardless of your team member’s location, quickly sharing files with them is crucial. Users get to provide links, password-protected files, and web-published documents while getting to monitor who’s opened, viewed and edited the document.
10.Time and cost efficiency
In business, saving time means saving money. Achieve this by boosting employee productivity with the help of an effective system that cuts down time in delivering file-related tasks.
The advantages of having a document management software is:
In every organization and business, paper work is a must. There are documents that need to be maintained. But with the use of an effective document management software, this task can be reduced which otherwise is very tedious. Paper work can be reduced and it can save time and cost to the business. The manpower can be utilized for more effective tasks.
For instance, cloud-based document management solutions and the mobile apps for it make it possible to access files, collaborate, track, and securely send sensitive information from anywhere there is an internet connection.
A cloud based software helps in eradicating the problem of regular backups, it is done automatically. This ensures peace of mind. Accessibility and security also can be ensured. Only the right people can be given access to the files. Restrictions are imposed on the unauthorized people.
Best Automotive DMS software
Reach is a unique ready to use software which suits 21 different business end to end.
You can use Reach instead of using multiple software for different functions or trying to create a customized software
Automotive DMS software helps in maintaining the following documents
- Sales-Related Paperwork
- Employee/Staff Documents
- Deal Jackets
- Title & Lease Applications
- Warranty Claims
- Parts Orders
- Proof of Delivery
- Repair Orders
- Maintenance Records
- Customer Information
- Credit Applications
- DMV Documents
- Technical Manuals
- Marketing Materials
- Compliance Information
- Lots of Other Auto Dealership Documents!
Unlike traditional Accounting software, Reach is accessible online like your Gmail or face book account. So, all your employees (Salesmen, mechanics, Stores and Accountants) can work using the software at the same time.
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